Vehicle catalogue

Autopilot's vehicle catalogue is the database of vehicles your dealership sells. When a salesperson writes a deal, they pick from this list — and the form auto-fills make, model, year range, body type, RRP, and cost price.

Stock → Models.

Where the data comes from

The starting point is the NZTA registered vehicle database — every make and model registered in New Zealand. We sync it nightly so new variants appear automatically.

You don't sell every vehicle in NZTA's list. The catalogue lets you enable specific makes for your dealership, then optionally enable specific models within those makes.

Setting it up

Step 1: Pick your makes

The first time you open the catalogue, you'll see every NZTA make. Tick the ones your dealership sells. Untick the rest.

You can come back and adjust this any time — add a new brand when you take on a new franchise, remove one when you drop it.

Step 2: Pick your models within each make

Click a make to see its models. Tick the variants you actually sell. You can be as granular as you want — enable just one specific trim level and skip the others, or enable everything a brand makes.

Step 3: Set RRP and cost price per model

For each enabled model, you can set:

• RRP — the recommended retail price you advertise.
• Cost price — what the dealership pays for it.
• Margin % — calculated from the two above.

These pre-fill on the deal form when a salesperson picks the model. They can override per deal (a discount, a special) but the defaults are right most of the time.

Step 4: Custom vehicles

For one-offs — used cars, special builds, vehicles not in NZTA's catalogue — click Add custom vehicle. Fill in make, model, year, body type, and any other detail. Save. It appears in the deal-form picker alongside catalogue vehicles.

Custom vehicles are dealership-specific (other dealerships don't see them) and live forever once added — you can edit them but they never get auto-removed.

Used cars

For used cars, a few patterns:

• Specific used vehicle, traded in or sourced — add as a custom vehicle (so its specific details and cost are recorded).
• "Generic" used car of a known make/model — pick from the NZTA catalogue and override RRP/cost on the deal.
• Used car of an unknown make/model — add as a custom vehicle.

Model codes

If your manufacturer uses model codes (e.g. T7P-AWD-LUX) and you want stock imports to match them, store the code in the Model code field on each catalogue entry. Stock spreadsheets matching by code will resolve to the right vehicle automatically.

Toggling a model off

If you stop selling a particular model, untick it. Existing deals that reference it stay intact — only new deal forms hide it from the picker.

If you want to fully remove a model and its history, you can't — that would orphan deal data. Just leave it disabled.

Bulk operations

For large catalogues, the bulk edit view lets you set RRP and cost across many models at once via a spreadsheet-style table. Useful when you get a price update from the importer and want to apply it across 20 models in one go.